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  • Writer's pictureSimply Science

Booking online classes on the bookwhen system

In the ever-evolving world of education, it's essential to streamline processes and ensure that every interaction is as smooth as possible. That's why I've decided to upgrade our class booking system, moving it to an online platform: Bookwhen.

to be honest I was spending more time manually sending links to classes, securing the classes because of the recurring links and keeping an eye on accounts, it was becoming unmanagable and many classes had went unpaid and untracked!

I have been testing the bookwhen system and I think it is going to be a game changer for me and you!

Why the Move to Bookwhen?

  1. Convenience at Your Fingertips: Gone are the days of back-and-forth emails or phone calls to secure a slot. With Bookwhen, you can see class availability in real-time and book instantly.

  2. Flexibility: Rescheduling? Cancelling? All of it becomes a breeze with Bookwhen. Adjustments can be made with just a few clicks.

  3. Automated Reminders: The system will send reminders, ensuring that classes are never forgotten or missed.

  4. Safe and Secure: Bookwhen uses secure platforms for transactions, ensuring your information is protected.

How to Use Bookwhen for Simply Science Classes:

  1. Visit the Booking Page: Head over to our dedicated Bookwhen page. Here is the link and it is also available on the socials and the website

  2. Browse Available Classes: Once on the page, you'll see a list of upcoming classes, along with dates and times. The classes will be released in 6 week blocks for booking.

  3. Select Your Desired Class: Click on the class you're interested in, and you'll be presented with more details and the option to book. You can book just one class individually or you can go to the PASSES section (there is a link at the top of the booking page) and book the entire block at a discounted rate. there is the link the passes page.

  4. Enter Your Details: Provide the necessary information, including student's name, contact info, and any other relevant details.

  5. Complete the Booking: Follow the prompts to finalize your booking. You'll receive a confirmation email once it's done.

  6. Manage Your Bookings: You can log in anytime to view your bookings, reschedule, or cancel if needed.

The zoom link is integrated with the booking. So when you have booked and paid for a class, your confirmation email will contain your link, Each class has a seperate link so all you need to do each week it hit the link and join the class.

It is far less complicated than last years system when we were working between emails, lost recurring links, paypal, bank transfer, missing links, lost links, forgotten payments, etc, etc, Booking the entire series takes less than 3 minutes.

You will still recieve all your class material and recoridng after the classes as usual.

In conclusion, this transition to Bookwhen is part of my ongoing commitment to making your experience with Simply Science as seamless and user-friendly as possible. It's another step forward in ensuring we focus more on the learning and less on the logistics.

As always, should you have any questions or need further assistance, don't hesitate to reach out. Together, we'll continue to make science both exciting and accessible.

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